Qatar Airways Jobs: Administrative Assistant Vacancy is Available

Are you looking for a job at Qatar Airways as an Administrative Assistant?

Here is a good opportunity for you.

This article will share the job obligations and provide the application link below.

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Job Details:

Company: Qatar Airways Group

Location: Doha, Qatar

Category: Customer Service

Job Id:  186020

Job Type: Full time

Closing Date: 16-03-2023

If you are interested then click the link below

To apply for this job you need to click here

It will redirect you to the Qatar Airways page where you will get a page for the application.

Then you need to accept all the T&C of Qatar Airways.

About the role:

We are recruiting for Administration Coordinator within Contact Centre department to be based in Doha, Qatar.

The successful applicant will be providing administration support for the smooth functioning of the Contact Centre department on a daily basis. You will be performing secretarial duties, which require the handling of confidential and sensitive information. You will represent the department through the management of correspondence, telephone and personal contacts. You will undertake projects as directed by the VP Contact Centre in order to support Departmental/Corporate initiative.

Specific responsibilities for the role include:

  • Performs various secretarial and administrative duties to support requirements and maintain the department functions smoothly on a daily basis. Handles a wide variety of situations and tasks involving the administrative function of the office. Tactfully handles enquires and/or refer to appropriate personnel/department.
  • Manages, coordinates   and   maintains   calendar   of   appointments, travel   arrangements, records   of communication (documents, faxes, mail) to meet the requirements of the department.
  • Provides business documentation support, including report writing, presentation creation and spreadsheet preparation and distribution of such materials. Complies reports as directed and ensure that all files are complete and properly maintained.
  • Independently manages multiple tasks and assigned projects whilst respecting the deadlines and simultaneously ensuring the integrity of all information and data.

  • Communicates and provides information internally and externally to assist and enable administrative support and effective service to the concerned sections.
  • Refers routine matters to appropriate person for action , and follows up to ensure completion.
  • Tracks department staff duty travel papers (exit permits, tickets, per diem allowance, hotel and visas)
  • Establishes a confidential filing system for all correspondence generated to and from the Contact Centre department, categorized and maintains manuals, sensitive correspondence and other resource material.

  • Prepares and distributes correspondence, send faxes, reply to emails and telephone calls.
  • Arrange required office equipment for new and existing staff.
  • Accesses and maintain records of Department Assets.
  • Follow-up with other sections/departments to ensure that requests are carried out and activities are coordinated.
  • Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

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About you

The successful candidate must have the following qualifications:

  • Relevant Vocational or Trade qualification, with 4 years of relevant experience in administrative role in a multicultural environment.
  • A tertiary accreditation in Office Administration highly desirable.
  • Certification in computer application – MS Office (Word, Excel, Power Point and Access)
  • Previous Experience of Oracle systems will be an advantage

  • Airline experience highly desirable  
  • Demonstrate quality consciousness
  • Ability to work independently, as well as function as part of a team.
  • Ability to work under pressure with little supervision in a fast-paced environment, be able to juggle multiple tasks simultaneously.

  • Highly developed organizational and multitasking skills, flexible and able to change priorities and adapting when necessary
  • Attention to details is important.
  • Excellent written and spoken English 
  • Excellent computer skills, including Microsoft Word, Excel and Power Point.

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